Submission guidelines

Abstracts must be submitted as a Word file via the online submission form (see button below).

• Click on the link below to start
• Fill out your personal data and go through the submission procedure
• When uploading your abstract(s) you can either:

→ ‘Save and Continue Later’: in this case you can revise your abstract at a later stage (access with your login details)

→ ‘Save and Submit’: in this case your abstract submission is final and your abstract can no longer be revised

You can submit several abstracts at the same time, but you can also upload several abstracts at a different point in time. Your abstract(s) is/are only uploaded successfully when you receive an automatic reply confirming your submission(s).

Important: the uploaded Word file(s) must contain:

• Title of abstract
• Authors and affiliations
• Introduction
• Methods
• Results
• Discussion

Only abstracts following these criteria will be accepted for review.

IMAGES can be added by clicking on the Image symbol in the text editing area. Make sure that you add the image on the very bottom of your abstract.

– saved and uploaded as PNG or JPG
– not wider than 1000 pixels
– not larger than 500kb

Click on the button below for step-by-step guidance through the online submission procedure.

Author Guidelines

1. Abstracts must be written in English not exceeding 500 words and must be submitted as a Word file (xxx.docx) via the online submission form. The word count includes the title, authors and affiliations.
2. Use font Arial 10 characters per inch (font size 10).
3. Use single spacing and type the text unjustified without hyphenating words at line breaks. Use hard returns only to end headings and paragraphs, not to rearrange lines.
4. Type title centered in sentence case in bold with no full stop at the end.
5. Type family name first followed by the initials of the first name of the authors (Rubens P.P., Van Eyck J. etc.)
6. Type affiliation underneath the authors: Institution, Department, City, Country (do not mention street addresses, PO boxes or zip codes). When there are multiple affiliations number them as follows and use the semi-colon between the multiple affiliations:

            ¹Dept. A, Hospital A, City, Country; ²Dept. B, Hospital B, City, Country etc.

7. Your abstract is structured as follows: Introduction, Methods, Results, Discussion.
8. Paragraph headings should by typed in bold followed by a colon and regular text. Do not use the heading ‘Abstract’. Add a blank line between paragraphs.
9. Max 2 figures or graphs are allowed. These will not count towards the word limit. Figures/graphs must be embedded in the Word file, underneath the abstract, and must be cited in the abstract.
10. The use of References is discouraged and must be limited to max 3. When you list references, use superscript numbers in the text. Type the actual references in font size 8. References must be listed underneath the paragraph heading.

Download the abstract template here.

Important Notes

• Accepted papers will be included (unedited) in the online congress abstract book, available at the time of the congress. Please check that your content is correct, papers will not be edited.
• Abstracts will be peer reviewed using specific criteria developed for each of the indicated categories.
• When submitting one or more abstracts for oral or poster presentation, submitting authors should bear in mind that presenters are NOT exempted from paying the registration fee. The deadline to register is Friday 30 January.
• Disclosure form – The presenting authors are requested to state that they are aware of and have disclosed any potential conflicts of interests or support that might cause a bias in this abstract.